Terms of Service

Thank you for selecting us to assist with the preparation and filing of your Affordable Care Act Reporting. The below Terms of Service (the “Terms”) are provided by TCS Holdings, LLC, dba 1095EZ Online (“1095EZ”), a North Carolina Limited Liability Company located at 14509 S Old Statesville Rd, Ste 112, Huntersville, NC 28078.

1. Services

In accordance with these Terms, 1095EZ shall provide the following Services:

  • Using a census file(s) provided by Client, 1095EZ shall calculate the unique IRS code of ACA compliance information and map onto 1095-series documents.
  • 1095EZ shall prepare draft forms, viewable by Client prior to submission, for review and correction.
  • Once approved by the Client, 1095EZ shall convert the approved data into the required XML format and electronically file with the Internal Revenue Service.
  • 1095EZ shall make available PDF copies of the 1095-series documents for Client download.
  • OPTIONAL ADD-ON: For additional compensation, 1095EZ shall print and mail paper copies of the 1095-series documents to Client's employee recipients.

2. Fees and Payment

In consideration of the Services provided to Client by 1095EZ, Client shall pay to 1095EZ the current fee rates available on 1095EZ’s website, calculated at time of payment. If Client is unsatisfied with the current rates, they are under no obligation to proceed; 1095EZ will not complete the Services until payment is received. Client acknowledges that once payment is made and Services are performed, such payments are 100% nonrefundable for any reason. 1095EZ agrees, in good faith, to support Client and assist with correcting errors, overpayments, etc. in a reasonable and professional manner.

3. Term and Termination

Client may elect to use a different service provider at any time for future needs; however, these Terms (specifically regarding confidentiality and liability) remain in force indefinitely.

4. Software Ownership

1095EZ will not transfer legal title or physical possession of any software to Client. 1095EZ owns all rights, title, and interest, including but not limited to all intellectual property and other proprietary rights in any software used in providing the Services. Client agrees not to: (i) reproduce or copy; (ii) disclose, divulge, or otherwise make available to any third party; (iii) use, except as authorized by these Terms; (iv) decompile, disassemble, or otherwise analyze for reverse engineering purposes the software; or (v) use the software for any purpose other than as necessary for the completion of Services by 1095EZ.

5. Data Verification

Client shall provide 1095EZ with complete and correct information necessary to provide the Services. Client is solely responsible for the accuracy of all data provided or not provided, including any IRS or other penalties and/or interest arising therefrom. By submitting the data, Client agrees they have reviewed and approved the data, waiving any claims against 1095EZ arising from any errors or omissions in the data that were not corrected. Client acknowledges that subsequent requests for corrections based on incorrect data may result in additional fees.

6. Confidential Information

For purposes of these Terms, "Confidential Information" means any information owned or disclosed by either party that is (i) marked as "confidential" or "proprietary"; (ii) confirmed as confidential; or (iii) information that should reasonably be considered confidential by the receiving party. Confidential Information does not include information that was already known, is approved for use or disclosure by the Discloser, becomes public through no fault of the Receiver, or is received from a third party not under a confidentiality obligation.